iberbrain website
Privacy Policy - Iberbrain website
Last updated: June 2026
1. INTRODUCTION
This Privacy Policy explains how Iberbrain, operated by Susana Coutinho ("Iberbrain", "we", "our" or "us"), collects, uses, stores and protects personal data collected and processed through the Iberbrain Website (https://www.iberbrain.com) and the services provided through it.
By using the Iberbrain website and submitting a registration request, you acknowledge that your personal data may be processed as described in this Privacy Policy.
2. DATA CONTROLLER
The data controller responsible for the processing of personal data described in this Privacy Policy is:
Susana Coutinho (Iberbrain)
The Data Controller determines the purposes and means of processing the personal data collected through the website.
3. PERSONAL DATA COLLECTED
When using the Iberbrain website, particularly through registration or contact forms, we may collect the following personal data:
• Name;
• Email address;
• Information voluntarily provided through contact or registration forms.
We collect only the personal data necessary to manage registration requests, provide access to the Iberbrain application and communicate with users.
The website is not intended to collect or process special categories of personal data. If a user voluntarily provides such information through the available forms, such data will only be processed where permitted under applicable law.
4. PURPOSES OF PROCESSING
Personal data may be processed for the following purposes:
• Reviewing and validating registration requests;
• Communicating with users regarding their requests;
• Creating and managing user accounts within the Iberbrain application;
• Providing access to the application's services and functionalities;
• Improving the website, the application and the user experience;
• Ensuring website security and preventing misuse;
• Complying with legal and regulatory obligations;
• Responding to contact requests submitted through the website.
5. LEGAL BASIS FOR PROCESSING
In accordance with the General Data Protection Regulation (GDPR), personal data is processed on the following legal bases:
• Taking steps at the request of the data subject prior to entering into a contract;
• Performance of a contract (where an account is created);
• Compliance with legal obligations;
• Legitimate interests relating to the secure and efficient operation of the website and associated services;
• User consent, where applicable.
6. DATA STORAGE AND SECURITY
Personal data is stored using secure technical infrastructure, including hosting and cloud infrastructure services provided by trusted service providers.
Appropriate technical and organisational measures are implemented to protect personal data against unauthorised access, disclosure, alteration, loss or destruction.
Although reasonable efforts are made to ensure security, no method of electronic transmission or storage can be guaranteed to be completely secure.
Security measures include, among others:
• Encrypted HTTPS/TLS communications;
• Access controls;
• Infrastructure monitoring;
• Regular security updates.
7. DATA RETENTION
Personal data will be retained only for as long as necessary to fulfil the purposes described in this Privacy Policy.
Personal data may be retained:
• While a registration request is under review;
• While the user maintains an active account;
• As necessary to comply with legal obligations;
• For as long as retention is necessary for the purposes described in this Privacy Policy or until the user validly exercises their right to erasure, where applicable.
If a registration request is rejected, personal data may be deleted immediately or retained for a limited period where necessary for security, legal or administrative purposes.
8. SHARING OF PERSONAL DATA
Personal data is never sold or shared with third parties for marketing purposes.
Personal data may be shared only with:
• Technical service providers necessary for the operation of the website and application;
• Hosting, cloud infrastructure and maintenance providers;
• Public authorities where required by law.
All service providers are required to process personal data in accordance with applicable data protection legislation and appropriate confidentiality obligations.
Where such providers act as data processors, they process personal data solely on behalf of Iberbrain and under data processing agreements that ensure compliance with the GDPR and applicable data protection legislation.
9. INTERNATIONAL DATA TRANSFERS
Personal data is stored primarily within the European Economic Area (EEA).
Where personal data is transferred outside the EEA, appropriate safeguards will be implemented in accordance with the GDPR, including the use of Standard Contractual Clauses or other legally recognised transfer mechanisms.
10. USER RIGHTS
Under applicable data protection legislation, users have the right to:
• Access their personal data;
• Rectify inaccurate or incomplete data;
• Request the deletion of personal data;
• Restrict the processing of personal data;
• Object to processing, where applicable;
• Request data portability;
• Withdraw consent at any time where processing is based on consent;
• Lodge a complaint with the competent data protection supervisory authority;
• Not to be subject to a decision based solely on automated processing, where applicable.
11. EXERCISING YOUR RIGHTS
To exercise any of your rights, please contact:
Requests will be handled within the time limits established by applicable law.
For security reasons, we may request additional information to verify the identity of the requester before processing the request.
The exercise of these rights may be subject to limitations established by applicable law.
12. LINKS TO THIRD-PARTY WEBSITES
The Iberbrain website may contain links to third-party websites provided solely for the convenience of users.
Iberbrain does not control and is not responsible for the privacy practices or content of such websites. Users are encouraged to review the privacy policies of those websites before providing any personal data.
13. COOKIES
The website uses or may use strictly necessary cookies and, where applicable, functional, analytical or other non-essential cookies.
Where analytical or other non-essential cookies are used, users will be informed and their consent will be obtained where required by applicable law.
14. CHANGES TO THIS PRIVACY POLICY
This Privacy Policy may be updated from time to time to reflect legal, technical or operational changes.
Where changes materially affect users' rights, notice will be provided through the website.
Continued use of the website after those changes take effect constitutes acceptance of the updated Privacy Policy.
The date of the latest update will always appear at the beginning of this Privacy Policy.
15. CONTACT
For any questions regarding this Privacy Policy or the processing of your personal data, please contact:
Susana Coutinho
Founder, Developer and Owner of Iberbrain.
You also have the right to lodge a complaint with the competent data protection supervisory authority in your country of habitual residence.